Careers

Chief of Staff

Position: Chief of Staff
Type: Full Time
Reports to: CEO
Position Available: 1/1/2025
Salary: $75,000 - $90,000

Organization Summary

Project Sunshine’s mission is to bring the healing power of play to children with medical needs through trained and dedicated volunteers Our programs include in-person play with patients (Here to Play), curated activity kit deliveries (Kits for Play), and live, virtual play sessions (TelePlay). Over 18,000 trained volunteers deliver programs that provide opportunities for creative expression, socialization, intellectual stimulation, and sensory integration to approximately 250,000 pediatric patients and families each year. Our unique volunteer engagement model allows community groups, colleges, and corporations to create moments of connection with pediatric patients, caregivers, and families providing child and family-centered, play-based programming. Project Sunshine partners with 500 medical facilities across the U.S. Canada, Kenya and Israel.

Position Summary

The Chief of Staff will serve as the CEO’s trusted adviser, manage operations to support a staff of 25 professionals, support board relations and implement special projects at a growing organization with an ambitious growth plan. They will build strong relationships with team members across the organization to solve problems, support collaboration and maintain momentum. The Chief of Staff will drive operational excellence and foster a culture of high performance. This position is ideal for a strategic thinker with a deep commitment to our mission and a demonstrated ability to navigate organizational landscapes.

Principle Responsibilities

Operational Excellence:

Streamline and support the organizations’ operational frameworks to enhance efficiency and increase collaboration and information sharing across the organization to strengthen impact and outcomes
Manage operations vendors (insurance providers, professional employment organization, financial consultants, bill payment service, IT) to ensure efficiency and compliance
Partner with the CEO to lead annual budgeting process, annual work plan development and annual evaluation process across departments and individual staff
Partner with leadership team members and Manager of Operations on onboarding and offboarding, professional development and trainings, and other ongoing human resources related projects and tasks
Supervise Manager of Operations and Salesforce Administrator

Board Engagement and Governance:

Partner with the CEO to support the development of comprehensive agendas, briefing materials and presentations for board meetings
Serve as the staff lead for the Finance and Investment Committees
Liaise on management and reporting around Project Sunshine’s 5-year strategic achievements and goals

Financial Stewardship:

Collaborate with the part-time CFO to oversee financial planning and monthly reporting, annual budgeting, and fiscal management, ensuring the effective allocation of resources toward strategic objectives.
Monitor financial reports and provide insights to enhance financial performance and organizational sustainability.

Technology Management:

Liaise, support and manage Salesforce Administrator on the management, development and advancement of Sunshine Central
Together with Office Manager, liaise and manage IT consultants to support day-to-day technology needs and troubleshooting for PS staff

Qualifications:

At least 7 years of progressive experience in leadership positions within the non-profit sector.
Exceptional analytical, problem-solving, and decision-making skills, with a proven track record of driving strategic initiatives.
Highly developed interpersonal and communication abilities, with the capability to engage effectively with diverse stakeholders.
Strong understanding of non-profit dynamics, fundraising, and financial management practices.
Strongly developed written and verbal communication skills
Familiarity with Salesforce and ability to measure outcomes
Highly resourceful and a strategic mindset

Project Sunshine has a hybrid work policy that is subject to change based on the needs of the organization at a given time. Staff members in the greater New York City metropolitan area are expected to maintain 3 days in-person at the Project Sunshine office on Mondays, Tuesdays, and Thursdays.

Project Sunshine values a diverse workplace and strongly encourages women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

In compliance with federal law, all people hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. In compliance with federal law, all people hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

To Apply: Please email a cover letter and resume to HR3@projectsunshine.org with “Chief of Staff” in the subject line.

Director of Corporate Partnerships

Position: Director of Corporate Partnerships
Type: Full Time
Reports to: CEO
Position Available: 11/15/2024

Salary: $150,000 - $170,000

Organization Summary

Over 18,000 trained volunteers deliver programs that provide opportunities for creative expression, socialization, intellectual stimulation, and sensory integration to approximately 250,000 pediatric patients and families each year. Our unique volunteer engagement model allows community groups, colleges, and corporations to create moments of connection with pediatric patients, caregivers, and families providing child and family-centered, play-based programming. Project Sunshine partners with 500 medical facilities across the U.S. and in three international locations.

Project Sunshine partners annually with nearly 100 companies on employee engagement opportunities including in-office and in-hospital service events and brand awareness partnerships with PepsiCo and Michaels. In 2024, Project Sunshine launched its first brand building awareness day, Summer Solstice, the longest day of play.

We are seeking a dynamic and results-driven professional to drive revenue, increase awareness, and expand the organization’s impact through high-value relationships with corporate partners. In this role, you will lead efforts to identify, cultivate, and secure long-term partnerships that align with Project Sunshine’s mission of supporting pediatric patients and their families around the world. You will be instrumental in advancing the organization’s corporate giving strategy by developing innovative partnership models and fostering strong, mutually beneficial collaborations.

Partnership Strategy:

Design and implement a comprehensive corporate partnership strategy aimed at securing financial contributions to support Project Sunshine’s global programming.
Elevate Project Sunshine’s current employee engagement programming where we plan and coordinate in-office and in-hospital volunteering events.
Proactively identify, solicit, advocate and negotiate new strategic alliances with companies who are passionate about volunteerism, children with medical challenges and play.

Relationship Building:

Stewards Project Sunshine’s base of corporate and corporate foundation supporters by effectively cultivating, soliciting and stewarding relationships to renew and grow large-scale, integrated partnerships. Corporate partnerships may include cause-related marketing promotions, sponsorships, and direct programmatic support.
Develop compelling proposals and lead negotiations to secure impactful corporate partnerships that align with Project Sunshine’s mission and brand values.
Develop a business strategy and oversight for new partnership agreements by establishing, negotiating and executing contracts.
Oversee the fulfillment of partnership deliverables, ensuring that all commitments are met, and relationships are nurtured for long-term engagement.

Leadership:

Lead and mentor a team of two coordinators and one manager.
Represent partnership strategy and outcomes to senior leadership and governing committees.

Collaboration and Tracking:

Partner with Project Sunshine’s Development, Program, and Marketing teams to deliver successful partnerships that achieve organizational goals.
Stay abreast of Project Sunshine’s programs and activities, as well as children’s health and volunteerism trends, to identify opportunities to secure additional funding, to share updates with existing funders, and to engage funders in programmatic work, as appropriate.
Track and report on partnership performance, ensuring transparency and measuring the impact of corporate contributions on Project Sunshine’s programs.

Market Insights:

Stay abreast of trends in corporate philanthropy, CSR, and corporate volunteerism, ensuring Project Sunshine remains a leader in innovative corporate partnerships.

Qualifications

At least 8 years of experience in successfully managing corporate relations - sponsorship, cause marketing and/or marketing programs either from the corporate, agency or partner side. Direct experience managing large-scale cause-marketing or CSR/corporate philanthropy partnerships a plus.
Successful track record of managing staff with the ability to coach, persuade, energize, delegate, and motivate others; a minimum of 5-7 years of proven progressive management experience
Excellent interpersonal and communication skills (both verbal and written), including strong presentation skills.
Strong analytical, strategic planning, time management, and organizational skills required. An ability to manage multifaceted projects and a capacity to perform well independently in a fast- paced, multi-tasking environment are essential.
Emotional intelligence and strong orientation towards customer service (internally and externally).
Demonstrated ability to work independently and collaboratively in an entrepreneurial environment.
High energy and demonstrated passion for Project Sunshine’s mission.

Project Sunshine is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal law. In compliance with federal law, all people hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

To Apply, please send a resume and cover letter to hr3@projectsunshine.org with “Director of Corporate Partnerships” in the subject line”

Director of Marketing and Communications

Position: Director of Marketing and Communications
Type: Full Time
Reports to: CEO
Position Available: 10/1/2024
Salary: $110,000 - $125,000

Organization Summary

Project Sunshine’s mission is to bring the healing power of play to children with medical needs through trained and dedicated volunteers Our programs include in-person play with patients (Here to Play), curated activity kit deliveries (Kits for Play), and live, virtual play sessions (TelePlay). Over 18,000 trained volunteers deliver programs that provide opportunities for creative expression, socialization, intellectual stimulation, and sensory integration to more than 200,000 pediatric patients and families each year. Our unique volunteer engagement model allows community groups, colleges, and corporations to create moments of connection with pediatric patients, caregivers, and families providing child and family-centered, play-based programming. Project Sunshine partners with 500 medical facilities across the U.S. and in three international locations.

Position Description

The Director of Marketing and Communications provides the vision for and oversees the brand positioning and internal and external communications for Project Sunshine. With a recently updated brand identity and clear organizational voice, the Director will have the opportunity leverage Project Sunshine’s international impact, 25+ year longevity and significant organizational accomplishments so that our recognition level matches our achievements. The Director will join a passionate and energetic Project Sunshine team, at a time of organizational growth. They will be a highly motivated and diplomatic leader who will play an important role in expanding an organization that brings support to thousands of vulnerable children and their family members.

Responsibilities

Reporting to the CEO, the Director of Marketing and Communications will serve as a key and collaborative member of the leadership team, playing a crucial role in the institution’s growth. They will:

With an entrepreneurial mindset, set and implement a broad strategy to communicate with multiple constituencies including volunteers, hospital and non-profit partners, patients and families, donors, social media followers and prospective members of all these groups.
Manage the development, distribution, and maintenance of all print and electronic collateral including, but not limited to newsletters, brochures, and Project Sunshine’s website
Track and measure the effectiveness of communications with various audiences
Shape Project Sunshine’s online voice and visual presence to engage a wider audience on our various social media channels

Branding and Public Relations

Spearhead Project Sunshine’s annual Summer Solstice campaign engaging all stakeholders in a day of awareness and fundraising
Collaborate on strategic brand partnerships with partners like PepsiCo and Michaels
Identify opportunities to raise awareness in press and media
Seek ways for Project Sunshine staff to present and participate at sector-wide conferences
Manage and promote celebrity talent who are passionate about Project Sunshine

Strategic Planning and Marketing

As the organization’s expert on communications and marketing, partner with leadership team colleagues on strategies to various constituencies such as:
- Director of Programs to create effective communication plans through a variety of mediums to deepen volunteer, patient, hospital, and non-profit connections to Project Sunshine
- Director of Programs to raise the profile of international programs domestically and standardize branding internationally
- Director of Development to polish appeals, invitations and campaigns
- Director of Corporate Partnerships on pitch-decks and other collateral to corporate donors
- Design plans to market Project Sunshine to new audiences of prospective volunteers, donors and partners and patient populations.

Staff Management

Recruit and manage Social Media Coordinator and part-time Digital Media Coordinator
Be a player/coach with a positive and accessible presence
Set high standards for professionalism, work product, and collegiality and hold staff accountable for maintaining them

Required Qualifications

A seasoned professional whose experience includes increasing scope and responsibility, with a preference for those who have spent time in a non-profit setting
A record of developing creative and authentic voice on behalf of an organization
Strong understanding of social media and how it can be leveraged in an overall communications strategy
Strong written and verbal communication skills and clear, engaging communication style
Integrity, a positive attitude and entrepreneurial work style
Sound understanding of communication best practices, including collegial partnerships with development departments
Experience with project management, setting priorities and developing and meeting timelines
Ability to understand individual, institutional, and cultural nuances
Bachelor’s degree
Ability to travel domestically, work evenings and weekends as needed
Familiarity with Hubspot and Salesforce are a plus
Passion for volunteerism, supporting pediatric patients and translating Project Sunshine’s mission to large audience

To Apply: Please email a cover letter and resume to HR3@projectsunshine.org with “Director of Marketing and Communications” in the subject line.

Regional Associate Manager – Midwest

Job Title: Regional Associate Manager – Midwest

Type: Full Time/Remote
Reports to: Associate Director of Programs
Position Available: 11/1/2024
Salary: $60,000-70,000
Organization Summary: Project Sunshine’s mission is to bring the healing power of play to children with medical needs through trained and dedicated volunteers Our programs include in-person play with patients (Here to Play), curated activity kit deliveries (Kits for Play), and live, virtual play sessions (TelePlay). Over 18,000 trained volunteers deliver programs that provide opportunities for creative expression, socialization, intellectual stimulation, and sensory integration to more than 200,000 pediatric patients and families each year. Our unique volunteer engagement model allows community groups, colleges, and corporations to create moments of connection with pediatric patients, caregivers, and families providing child and family-centered, play-based programming. Project Sunshine partners with 500 medical facilities across the U.S. and in three international locations.

Job Overview: The Regional Associate Manager is responsible for managing and expanding a portfolio of volunteer chapters and medical facility partners in their designated region. This role is central to ensuring the success and growth of Project Sunshine’s volunteer-driven initiatives, bringing joy and comfort to pediatric patients and their families. The associate manager will focus on managing the recruitment, onboarding, and training of volunteers, while fostering strong relationships with medical facilities, Child Life Specialists (CCLS), physicians, nurses, and other healthcare professionals.

Key Responsibilities:

Volunteer Management:

Lead the Project Sunshine process for recruitment, training, and onboarding of all volunteers across the regional portfolio.
Interview and onboard new chapters in response to requests from medical facilities for Project Sunshine programs
Provide ongoing support, development, and relationship-building with individual volunteers, chapter leaders, and executive board members.
Innovate and implement new strategies to engage volunteers based on regional needs and feedback.
Off-board and/or decline volunteers that do not align with Project Sunshine's standards and procedures.

Medical Facility Partnership:

Conduct introductory calls and onboarding for medical facilities considering Project Sunshine partnership in the region.
Troubleshoot and manage communications with all CCLS, healthcare professionals, and medical facilities in your region.
Cultivate relationships with key stakeholders at each medical facility, ensuring long-term engagement and partnership.
Off-board and/or decline facilities that do not align with Project Sunshine's standards and procedures.

Growth & Innovation:

Carry out the national strategy within your region to expand both volunteer and medical facility portfolios by identifying new opportunities and partnerships within the region.
Implement engagement strategies to improve volunteer retention and program delivery.
Collaborate with the Associate Manager of Programs to support innovative programming that aligns with Project Sunshine’s mission.

Program Tracking & Reporting:

Manage and maintain accurate program tracking and reporting for all regional activities, ensuring data-driven insights for continuous improvement.
Provide regular reports on program progress, challenges, and achievements.

Community Building:

Foster a sense of community among volunteers, healthcare partners, and other regional stakeholders.
Travel within the region to visit chapters and medical facilities, strengthening relationships and assessing program delivery on the ground.

Communication & Engagement:

Regularly communicate with chapters and medical facilities to alert them of upcoming deadlines, share available resources, and provide updates on Project Sunshine initiatives.
Highlight opportunities for volunteers and healthcare partners to get further engaged with the organization, such as training sessions, special events, and new programs.
Ensure consistent, clear, and timely communication to keep all stakeholders informed and engaged.

Upholding Standards:

Uphold and model Project Sunshine’s values and mission in all interactions and engagements.
Ensure all programs are delivered in accordance with organizational standards and best practices.

Qualifications:

Based in the Midwest and have willingness to travel within the region to meet with partners and volunteers.
Minimum of 5+ years of clinical experience in Child Life, social work, volunteer management, program development, or healthcare-related fields.
Demonstrated passion for pediatric patients, healthcare, and volunteerism.
Strong interpersonal and communication skills, both written and verbal.
Excellent organizational skills and the ability to manage multiple priorities simultaneously.
Self-starter with the ability to work independently and collaboratively in a team environment.
Experience in relationship-building with a wide range of stakeholders, including healthcare professionals, volunteers, and community members.
Must obtain a valid driver's license.
Must be able to lift 50lbs.

To Apply: Please email a cover letter and resume to HR2@projectsunshine.org with “Regional Program Associate Manager – Midwest” in the subject line.

Regional Associate Manager – West Coast

Job Title: Regional Associate Manager – West Coast
Type: Full Time/Remote
Reports to: Associate Director of Programs
Position Available: 11/1/2024
Salary: $60,000-70,000

Organization Summary: Project Sunshine’s mission is to bring the healing power of play to children with medical needs through trained and dedicated volunteers Our programs include in-person play with patients (Here to Play), curated activity kit deliveries (Kits for Play), and live, virtual play sessions (TelePlay). Over 18,000 trained volunteers deliver programs that provide opportunities for creative expression, socialization, intellectual stimulation, and sensory integration to more than 200,000 pediatric patients and families each year. Our unique volunteer engagement model allows community groups, colleges, and corporations to create moments of connection with pediatric patients, caregivers, and families providing child and family-centered, play-based programming. Project Sunshine partners with 500 medical facilities across the U.S. and in three international locations.

Key Responsibilities:

Volunteer Management:

Lead the Project Sunshine process for recruitment, training, and onboarding of all volunteers across the regional portfolio.
Interview and onboard new chapters in response to requests from medical facilities for Project Sunshine programs
Provide ongoing support, development, and relationship-building with individual volunteers, chapter leaders, and executive board members.
Innovate and implement new strategies to engage volunteers based on regional needs and feedback.
Off-board and/or decline volunteers that do not align with Project Sunshine's standards and procedures.

Medical Facility Partnership:

Conduct introductory calls and onboarding for medical facilities considering Project Sunshine partnership in the region.
Troubleshoot and manage communications with all CCLS, healthcare professionals, and medical facilities in your region.
Cultivate relationships with key stakeholders at each medical facility, ensuring long-term engagement and partnership.
Off-board and/or decline facilities that do not align with Project Sunshine's standards and procedures.

Growth & Innovation:

Carry out the national strategy within your region to expand both volunteer and medical facility portfolios by identifying new opportunities and partnerships within the region.
Implement engagement strategies to improve volunteer retention and program delivery.
Collaborate with the Associate Manager of Programs to support innovative programming that aligns with Project Sunshine’s mission.

Program Tracking & Reporting:

Manage and maintain accurate program tracking and reporting for all regional activities, ensuring data-driven insights for continuous improvement.
Provide regular reports on program progress, challenges, and achievements.

Community Building:

Foster a sense of community among volunteers, healthcare partners, and other regional stakeholders.
Travel within the region to visit chapters and medical facilities, strengthening relationships and assessing program delivery on the ground.

Communication & Engagement:

Regularly communicate with chapters and medical facilities to alert them of upcoming deadlines, share available resources, and provide updates on Project Sunshine initiatives.
Highlight opportunities for volunteers and healthcare partners to get further engaged with the organization, such as training sessions, special events, and new programs.
Ensure consistent, clear, and timely communication to keep all stakeholders informed and engaged.

Upholding Standards:

Uphold and model Project Sunshine’s values and mission in all interactions and engagements.
Ensure all programs are delivered in accordance with organizational standards and best practices.

Qualifications:

Based in the West Coast and have willingness to travel within the region to meet with partners and volunteers.
Minimum of 5+ of clinical experience in Child Life, social work, volunteer management, program development, or healthcare-related fields.
Demonstrated passion for pediatric patients, healthcare, and volunteerism.
Strong interpersonal and communication skills, both written and verbal.
Excellent organizational skills and the ability to manage multiple priorities simultaneously.
Self-starter with the ability to work independently and collaboratively in a team environment.
Experience in relationship-building with a wide range of stakeholders, including healthcare professionals, volunteers, and community members.
Must obtain a valid driver's license.
Must be able to lift 50lbs.

To Apply: Please email a cover letter and resume to HR1@projectsunshine.org with “Regional Program Associate Manager – West Coast” in the subject line.

Join our sunny squad

Open Positions

Chief of Staff

Director of Corporate Partnerships

Director of Marketing and Communications

Regional Associate Manager – Midwest

Regional Associate Manager – West Coast

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