Position: Education Outreach Program Coordinator

Location: Remote (Toronto-Based)

Organization: Project Sunshine Canada

Type: Full-Time (temporary)

Supervisor by: Project Sunshine Canada National Director

Preferred level of Education of the Participant: Post-secondary

Anticipated start date: May 30^th, 2026

Number of weeks: 10

Number of hours per week requested for each participant: 32

Hourly wage rate to be paid to candidate: $ 17.95

About Project Sunshine Canada:

Project Sunshine Canada brings joy and play-based programs to pediatric patients and their families, fostering emotional support and engagement during difficult times. We rely on dedicated volunteers to help deliver our mission of bringing the healing power of play to children in healthcare settings.

Tasks and Responsibilities:

1. Volunteer Coordination: Serve as the primary liaison between Project Sunshine Canada and volunteers. Manage volunteer schedules, assign tasks, and facilitate participation in therapeutic programs and group activities. Ensure timely communication, updates, and support to help volunteers succeed. This includes inputting data into salesforce and other online data storage platforms.
   
2. Hospital Partner Collaboration: Maintain and enhance relationships with hospital partners. Regularly communicate with medical facility staff to coordinate programming schedules and adapt activities based on hospital needs and feedback.
3. Volunteer Training: Develop, enhance, and deliver training programs for volunteers participating in both in-person and virtual programming. Ensure training materials are current, accessible, and effective in preparing volunteers for their roles.
4. Outreach and Recruitment: Actively engage in volunteer recruitment by connecting with community organizations, universities, and online platforms. Promote awareness of Project Sunshine Canada’s mission to attract new volunteers.
5. Event Coordination: Plan and organize volunteer-driven events and activities. Manage logistics, materials, and schedules for events, including coordinating large-scale corporate partnership events with hundreds of volunteers. This includes assisting with the facilitation of corporate volunteer events.
6. Social Media Support: Share inspiring volunteer stories and highlights on social media channels such as instagram, linkedin tiktok, facebook and our newsletter. Collaborate with the communications team to create content that promotes volunteer impact and encourages engagement.
7. Fundraising Support: Assist in fundraising efforts, including drafting grant proposals, coordinating donor relations, and supporting fundraising events. Help secure resources that support volunteer and programming activities.
8. Administrative Duties: Maintain accurate records of volunteer participation, training sessions, and feedback. Organize data for reporting, evaluation, and program improvement.
9. Program Evaluation: Collect and analyze feedback from volunteers and hospital partners to identify areas for improvement.
10. Collaboration: Work closely with staff, and external partners including corporate partners, volunteers and medical facilities to align activities with organizational goals and ensure successful program delivery.
11. Adaptability and Problem-Solving: Address challenges related to scheduling, volunteer engagement, and hospital coordination. Develop proactive solutions and adapt plans to meet evolving needs.
12. Inclusivity and Accessibility: Ensure all volunteer programs and activities are inclusive, accessible, and respectful of diverse needs. Promote diversity, equity, and inclusion in all aspects of volunteer coordination.